This page contains planning information for committe use only and is SUBJECT TO CHANGE WITHOUT NOTICE.
| Role | Who | Comments |
| Event Coordinator | John | |
| Accounts | Tony | Budgets and Accounts |
| Webpage | Paul | |
| Registrations | Paul & Tony | |
| Rides | Wayne & Peter | |
| Catering | Barrie & Sharryn | Breakfasts, Sat Dinner & BBQ |
| Caravan Park | John | Camping & Cabins |
| Shire Liaison | John & Tony | |
| PR Media | Mike | Narrogin Observer |
| Sponsorship | John & Tony | Show bags & info |
| Patches | Graeme & John | Artwork draft |
| Signage | Graeme | Street signs & reg |
| Lanyards | John | Ordered |
| Name Badges | John | |
| Police Liaison | John & Wayne | |
| | |
2025 Odyssey Roles| Contact | Name | Phone | Address |
| Shire Office | Regina | 9881 1944 | 89 Earl St, Narrogin |
| Caravan Park | Rick & Eilane | 0427 478 333 | 80 Williams Rd |
| Bowling Club | Stebe Strahan | 0427 880 976 | 58 Earl Str |
| Catering | Tom & Dale | 9881 2138 | 19 Fortune Str |
| Narrogin Observer | | 6332 1141 | 29 Clive Str |
| Tourist Bureau | Anna | 9881 2064 | 1 Pioneer Dr |
| Police | | 9882 2555 | 82 Earl St |
2025 Odysey Contacts| When | Activity | Who | Comments |
| May 2025 | Online Registrations | Paul & Tony | Online web page |
| 4:00 PM Fri 27th | Registration | Paul & Tony | Table @Caravan park |
| 6:00 PM Fri 27th | Pub Dinner | | TBA |
| 7:30 AM Sat 28th | Breakfast | Barrie & Sharryn | @Camp kitchen |
| 9:00 AM Sat 28th | Barefoot Bowling | | TBA |
| 1:30 PM Sat 28th | Afternoon ride | Wayne | TBA |
| 6:00 PM Sat 28th | Odyssey Dinner | Caterers | @Bowling club |
| 7:30 AM Sun 29th | Breakfast | Barrie & Sharryn | @Camp kitchen |
| 9:30 AM Sun 29th | Show & Shine | | TBA |
| 1:30 PM Sun 29th | Afternoon ride | Wayne | TBA |
| 6:00 PM Sun 29th | Meet & greet BBQ | Barrie & Sharryn | @Camp kitchen |
| 7:30 AM Mon 30th | Breakfast | Barrie & Sharryn | @Camp kitchen |
| 9:00 AM Mon 30th | Cleanup | All | |
Proposed Schedule| Item | Comments |
| Bag | |
| Lanyard | Acquired |
| Name Badge | Being designed by Graeme |
| Patch | Being designed by Graeme |
| Meal Tickets | Probably laminated printed cards to be hole punched? |
| |
| |
Handouts| Item | Who | Comments |
| Chairs | | |
| Tables | | |
| Gazebo | | |
| Rubbish bins | | |
| Tea/coffee/milk | | |
| Urn | | |
| Cutlery | | |
| Plates | | |
| Cups | | |
| Signage | | |
| Lighting | | |
Campground items| Item | Who | Comments |
| Bread | | |
| Meat | | Sausages, hamburgers |
| Onions | | |
| Butter | | |
| Sauce (tomato & BBQ) | | |
| Tea / coffee | | |
| BYO Drink | All | ??? |
| | |
Evening meal items| Item | Who | Comments |
| Bacon & eggs | | |
| Cereal | | |
| Toast | | |
| Fruit | | |
| Fruit juice | | |
| Tea / coffee | | |
| | |
| | |
Breakfast items
